---
title: Resolve - Report Field Versioning
description: This guide explains how to update a report content field version.  During preparation of a report, the report writer may need to revert to a previous version.
---

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# Resolve - Report Field Versioning

## This guide explains how to update a report content field version. During preparation of a report, the Report Writer may need to revert to a previous version.

**Prerequisites:**   
Resolve user with access to Admin portal (https://CLIENTNAME.resolve.red/admin/) and relevant user permissions, based on role type, such as Report Writer.

The following guide explains how a Report author can view different versions of an Item field contents and change back to a previous iteration if required.  Secondly, for Meeting Administrators, the steps on changing an Item field version are provided if required, post Approvals.

**DURING REPORT PREPARATION** - Resolve user with role type **'Report Writer'**, involved in creating or editing the report

- Navigate to the report content field you want to change the version of, in the below example the 'Executive Summary' field, then click the Edit/Versions(x) link  
  ![](https://info.redmansolutions.com.au/hs-fs/hubfs/image-png-Jun-06-2024-02-46-38-7609-AM.png?width=110&height=21&name=image-png-Jun-06-2024-02-46-38-7609-AM.png)
- On the **Field Edit/Versions** view screen, you'll see the current version content displayed and the previous revisions listed down the left side
- To change to a previous version, click the required revision, in this example **\[Revision 3\]** has been selected
- If any editing of that version is required, click the **\[EDIT\]** button to make any amendments and save.
- To promote to the current version, click the **\[APPROVE VERSION\]** button

![](https://info.redmansolutions.com.au/hs-fs/hubfs/image-png-Jun-06-2024-02-45-28-6361-AM.png?width=670&height=391&name=image-png-Jun-06-2024-02-45-28-6361-AM.png)

**AFTER REPORT APPROVAL** - Resolve user such as a **'Meeting Administrator'**

- After a report has been Initiated and any Approvals completed, only an Administrator can unlock and amend report content version
- Navigate to the report where a content field version needs to be amended, then click the top right **\[UNLOCK\]** button

![](https://info.redmansolutions.com.au/hs-fs/hubfs/image-png-Jun-06-2024-02-45-50-0278-AM.png?width=125&height=35&name=image-png-Jun-06-2024-02-45-50-0278-AM.png)  
 

Once the Item is unlocked, follow the steps under [**DURING REPORT PREPARATION**](https://info.redmansolutions.com.au/resolve-knowledge-base/resolve-how-to-change-a-report-content-field-version#DuringReportPrep) above, to make the required change to any required report field versions.

- After changes complete, the Item should be **\[LOCKED\]** to prevent any further changes
- Should there be a need to re-approve the report, use the **\[RESET APPROVALS\]** and then **\[INITIATE\]** button

![](https://info.redmansolutions.com.au/hs-fs/hubfs/image-png-Jun-06-2024-02-46-11-3477-AM.png?width=500&height=68&name=image-png-Jun-06-2024-02-46-11-3477-AM.png)

  

 

 

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